Advising FAQs

Below you will find answers to common questions about A&S advising, processes, and graduation.

Q. Who is my academic advisor?

A. Your academic advisor is assigned to you based on your major and classification.  Please look in MyUK for his/her name.

Q. How do I make an appointment to see my advisor?

A.  Please go to myUK to see who your assigned advisor is.  If your advisor is a professional advisor, you will be able to make an appointment with them through myUK – please see http://www.as.uky.edu/how-schedule-appointment.  If your advisor is a faculty advisor, please contact them directly regarding specific questions and/or making an appointment.   

Q. How do I know when my registration window is?

A.  Your registration window is posted in your myUK portal.  Check under the registration tab.  You can also find this information on the Registrar’s website http://www.uky.edu/registrar/registration-window.

Q. How do I know if I have holds on my account?  If I have them, how do I have them lifted?

A.  You can see all of your active holds on the myInfo page in myUK.  Parking, library, tuition, student health, etc. can all place holds at any time throughout the year, and these holds can prevent you from registering for classes.  Please contact the corresponding offices to resolve any holds affecting your account.  Advisors can NOT lift holds from other offices or colleges.

Q. How many credits do I need to be enrolled in to have full-time status?

A.  Students enrolled in at least 12 credit hours during the fall and spring semester are considered full-time students.  Enrollment in any number of hours fewer than 12 is considered part-time status.  Please double check your scholarships, grants, loans, etc. for any other credit hour requirements.

Q. What is the maximum number of credit hours I am allowed to enroll in?  How can I get permission to enroll in more than the maximum allowed?

A. The maximum credit hours undergraduate students can enroll in during the fall and spring semesters is 19.  The maximum credit hours undergraduate students can enroll in for Summer I is four and for Summer II is nine.  (Students on academic probation are limited to 15 during the fall and spring semesters, three during Summer I, and seven during Summer II).  To request special permission to take more than the maximum allowed, please complete the Request for Credit Overload form found at http://www.as.uky.edu/forms-2  or in 202 POT.  Requests are approved or denied on an individual basis by the College. Please turn the form into 202 POT.  If approved, a credit limit override for the course will be input into the system, enabling you to register.

Q. A class I need is full; what are my options?

A. Go to the class schedule at http://www.iris.uky.edu/coursecatalog/ and see if any other sections of the course are open (click the box to show the number of open seats).  You can also go on the waiting list if one is available (if waitlist says “N/A” there is no waitlist).  Another option is to contact the instructor and find out if s/he will give you an override.  Finally, you can contact your advisor for any additional alternatives.

Q. How does the Course Waitlist Function work?

A.  If a course is full, some courses have an option to get on a waitlist.  Use myUK to sign up for a waitlist for a closed class.  When a student drops a course, the person in the first position of the waiting list is automatically enrolled and the other students move up one spot.   Once you are enrolled in a waitlisted course, the course status on your schedule will change from WAITLISTED to ENROLLED.  All other students on the Waitlist will automatically advance one position on the list.  If you Waitlist a course, be sure to check your schedule on myUK periodically to determine if your status for the course has changed.  You are responsible for monitoring your status in this course.  You may remove yourself from the Waitlist at any time during registration or drop/add by using the Drop function.

Adding yourself to a waitlist does NOT guarantee the hours to your schedule.  You should consider registering for an alternate course in case the waitlist course remains unavailable.  You can always drop the alternate course upon being added to the waitlisted course.  It is not possible to waitlist for different sections of the same course.  Please note that enrolled hours plus waitlisted hours may not exceed your credit load limit, and that waitlisted hours do not count toward full-time status.  You will remain on the waitlist until you are successfully enrolled in the course, or until the last day to add a class, which is when all waitlists are automatically purged.

Q.  What if I need an override to get into a class?

A. Overrides into FULL or RESTRICTED courses must be given by the instructor or department from which the course is offered.  Make sure you meet the pre-requisites for the course before asking for an override.   Please remember that if an override is granted, it does not mean that you are automatically enrolled in the class – you still need to add the course to your schedule through myUK or by going to 202 POT if it is past the last day to add a course.

Q. I have a time conflict between two classes I want to take.  What do I do to get into both of them?

A. Please get written permission (email or on letterhead) from both instructors that the time conflict is ok with them and bring it to POT 202.  We can then give you an override to register yourself for the class that you are not in.  If your registration window is not open, we can assist you in registering for the class.

Q. I want to take a graduate-level course (600-level or higher) this semester.  What do I have to do to get registered for this?

A. If you are an A&S student, please complete the “Undergraduate Enrollment in a Graduate-Level Course” form.  The form can be picked up in  the Graduate School at 106 Gillis Building or found at http://www.research.uky.edu/gs/Forms/PetitionUndergradGradCourse.pdf.  You must complete a section, the instructor must sign it, and then you can bring it to POT 202 for a Dean’s representative’s signature.  If approved, the form will be sent back to the Graduate School where they will enroll you in the class.

Q. I’m not familiar with APEX.  What should I do?

A.  APEX is the online degree audit system, and can be found as one of the main tabs at the top in myUK.  Tutorials for APEX can be found here:  http://www.uky.edu/degreeaudit/APEX_Tutorials.htm.

Q. What if I change my mind about what to take after consulting my advisor?

A. If you choose to sign up for a course or area that was not listed on your advising sheet, YOU are responsible for understanding how that course will fit in your current degree plan.  Please use APEX to assist you in making your enrollment decisions.  You are always welcome to email your advisor and double check your choice.

Q. Where can I find various due dates, such as the deadline to apply for graduation or the last day to withdraw from a class?

A.  Please consult the Academic Calendar for important dates and deadlines:   http://www.uky.edu/registrar/registrar-academic-calendar.  Please mark your personal calendar so these deadlines will not be missed!

Q. How do I change my major?  (Please read each answer thoroughly to choose the option that best applies to you).

A1.  If you are changing majors both from and to a major in the College of Arts and Sciences, please go to Patterson Office Tower 202 and fill out a form.

A2.  If you are changing majors from an A&S major to a major in another college, please go to Patterson Office Tower 202, bring photo identification, and fill out a form in the office.  You will then take the form to the new college, where they will change your major.  If you would like to move to a selective admission major, you must bring a copy of that acceptance letter/email with you (i.e. Business, Communications, Design, Engineering, Nursing).

A3.  If you are changing majors from another college to A&S, please go to your current college, pick up a change of college form and bring it to Patterson Office Tower 202 along with picture ID.

Q. How do I declare a double major, minor, or dual degree in A&S? (Please read each answer thoroughly to choose the option that best applies to you).

A1.  If you want to declare a minor, this must be done in your primary college, even if your major is in another college and the minor you want is an A&S minor.  If you are an A&S major and want to declare a minor, please come to Patterson Office Tower 202 and fill out a form.

A2. To declare a double major you must do this in your primary college, even if  your primary major is in another college and the second major you want to add is in A&S.  If you are an A&S major and want to declare a double major, please come to Patterson Office Tower 202 and fill out a form.

A3. If you want to declare a dual degree in A&S, please come to Patterson Office Tower 202 and fill out a form.

Q. What kinds of petitions are there?  Where do I file one? (Please read each answer thoroughly to choose the option that best applies to you).

A1. As an A&S student you can petition many things such as an A&S college requirement, residency requirement, etc.  To file a petition, please discuss this with your academic advisor first and then go to http://www.as.uky.edu/forms-2 to fill out the form. You may also pick up a printed petition form to hand write out your request in POT 202.  Decisions on A&S petitions take approximately 2-4 days.  Your academic advisor will notify you of the decision.

A2. To file a UK Core, USP petition, or Graduate Writing Requirement exception request, please go here: http://www.uky.edu/UGE/exceptions.html after discussing this with your academic advisor.

A3. To file a petition regarding a major requirement, you will need to contact the Director of Undergraduate Studies in your major department:  http://www.as.uky.edu/directors-undergraduate-studies

Q. What is a Repeat Option?  If I took a class over again, must I fill out a form for the Repeat Option to take effect?  If so, where do I go to fill out the form, and when do I need to do this?  How long will it take to show on my record?

A.  An undergraduate student has the option to repeat once as many as three different completed courses with only the grade, credit hours, and quality points for the second completion used in computing the student’s academic standing and credit for graduation.

You must fill out the form to have the grade replaced for your GPA calculations – this is not automatic!    If you are an A&S major, please come to Patterson Office Tower 202 and fill out the Repeat Option Form or find the form at http://www.as.uky.edu/forms-2  and turn it into 202 POT. Please come either right after the class is completed or during the last two weeks of the semester.  You must fill out the forms while you are still enrolled in classes.  It is not possible to fill out the repeat option form after you graduate.   It takes about a week for this to be processed and will show up on your transcript with a little “R” next to the class you repeated.  A total of three repeat options are possible over your entire undergraduate career.

Q.  How do I file academic bankruptcy?

A. Please call the A&S Advising and Student Services Office at (859) 257-8712 to make an appointment.  You must have been out of the university for at least two years and returned, completing 12 letter-graded credits with a 2.0 GPA or better.

Q. I started at UK before August 2011, and I have been fulfilling the USP requirements.  Recently, I changed my major and now my APEX indicates that I have to complete the UK Core.  I don’t want to switch to the UK Core – what should I do? 

A.  Consult your assigned advisor and your situation will be reviewed.  An exception may have to be entered into APEX.

Q. I started at UK before August 2011, and I have been fulfilling the USP requirements.  However, I really would like to switch to UK Core.  What should I do?

A.  You may switch to UK Core – let your assigned advisor know in writing that you would like to switch from USP to UK Core.  They will follow the procedure for getting the appropriate exception entered into APEX.  

Q. I did not withdraw from a course by the posted deadline, but now I need to withdraw.  How do I go about filing a Post Midterm Withdrawal form?

A.  Students wishing to withdraw from a class or classes after the last day to withdraw must fill out a Post-Midterm Withdrawal form, which can be found here http://www.as.uky.edu/forms-2.  These should only be filled out if a student has urgent, nonacademic reasons for needing to withdraw.  These could include, but are not limited to:  illness or injury of the student, serious personal or family problems, and/or serious financial difficulties.  If you need more guidance on the procedure, please go to 202 POT.

Q. I would like to file for Retroactive Withdrawal – how do I go about doing this?

A. Sometimes students wish to file for Retroactive Withdrawal for a semester that has ended.  Typically students may withdraw from a given semester only if the withdrawal is from all classes.   Requests for retroactive withdrawals are to be made of the Dean of the college in which the student was enrolled at the time the classes were taken.  The complete request shall be made before the student has graduated and no later than two calendar years from the last day of class for the semester for which the withdrawal is requested. 

The Retroactive Withdrawal forms, can be found here http://www.as.uky.edu/forms-2.  These forms should only be filled out if a student has urgent, nonacademic reasons that pertain to a given semester.   These could include, but are not limited to:  illness or injury of the student, serious personal or family problems, serious financial difficulties, or permanent disability verified by the Disability Resource Center and diagnosed after the semester for which the withdrawal is requested.    If you need more guidance on the procedure, please go to 202 POT.

Q. I am a transfer student.  How do I find out what requirements will transfer?

A.  For information on how your transfer courses equate to UK courses, please go to this website: https://myuk.uky.edu/zApps/SLCM_TES/.   If all your courses are not equated, please contact the Transfer Equivalency Office in Room 10 Funkhouser for assistance.  If you have courses that did not equate to actual UK courses, but you feel they should meet UK Core requirements, please go to http://www.uky.edu/UGE/exceptions.html for the petition form.  If you feel a course should count toward your A&S College Requirements, but it is not, please fill out this form:  https://www.as.uky.edu/sites/default/files/Petition%20Form.pdf.  If you feel a course should meet your major requirements, but it is not, please consult the Director of Undergraduate Studies in your major department.  http://www.as.uky.edu/directors-undergraduate-studies

Q. What is the Foreign Language Requirement for Arts & Sciences students?

A. All A&S students must complete the A&S Foreign Language Requirement.  Students can do this in one of two ways.

  1. Two years from high school PLUS:
    1.  Completing the 4th college level of the SAME language from high school. (Language Placement Exam)
    2.  Completing the 3rd college level of a DIFFERENT language.
  2. No high school language taken PLUS:
    1. Completing the 4th college level of one language.
    2. Completing the 2nd college level of one language AND the 3rd college level of a second language.

Q. I tried to withdraw from all of my classes, but I am still enrolled in one of them.

A.  MyUK will not let you drop all of your classes online.  To drop the last class, you must go to the Registrar’s Office.  Please see this link for additional information:

Q. What is the phone number for the Registrar, Financial Aid Office, Academic Ombud, etc.

A.  Please go to the “site index” tab on www.uky.edu.  There you can find links to information regarding every office on campus.

Q. What does a “W” mean on my transcript?  How does it affect my GPA? 

A.  A “W” means you withdrew from a class (after the deadline to withdraw without a “W” showing up on your transcript - consult the academic calendar for each term to see what that date is for that term).  “W” grades are not calculated into your GPA but stay on your transcript.

Q. Can I take a class pass/fail? 

A.  Students in good academic standing may take up to four classes at the University pass/fail as long as they are not fulfilling USP, UK Core, College, Major, or Minor Requirements.  Courses taken pass/fail are not calculated into your GPA.

Q. I want to study abroad – how can I find out more information, including options regarding finances?

A.  Attend a First Step Session at Education Abroad.  They can help you understand what types of programs may benefit you, and they can help you determine how to finance your Education Abroad Experience – http://www.uky.edu/educationabroad.

You can also consider the National Student Exchange program where you can pay your UK tuition and study at another institution - http://www.uky.edu/US/nse.html.

Q. How do I find out more information about internships?

A.  The Career Center has important information about internship requirements on their website – http://www.uky.edu/careercenter/students/internships.

  Also, please check with your major department about internship opportunities.    

Q. I don’t know what I want to do with my major after college.

A.  The Counseling Center and the Career Center both have Career Decision Making workshops to help you think about possible career choices.

Q. I don’t think I was treated fairly in a course – what can I do?

A.  Please try to resolve the issue with the instructor.  If this is not a viable option, please speak to the Chair of the department and/or the Academic Ombud http://www.uky.edu/Ombud/.

Q. I have a financial hold on my account for tuition, parking ticket, health bill, etc. and because of this I am not able to register for my classes for the next term.  Do I have any options?

A.  Please consult with the Financial Ombud, Mary Marcum, at mmarcum@uky.edu or 859-257-3406, ext. 262.

Q. I am on academic probation.  Who should I see?

A.  Please contact your assigned advisor.

Q. I have applied to graduate, but I changed my degree program from a B.A. to a B.S. (or vice versa).  Do I need to do anything?

A. Yes!  You must re-apply for graduation with the paper degree application form. You will also need to put ‘BA to BS’ or ‘BS to BA’ at the top of the form.  Also, you need to turn in a change of major/degree form to the main advising office.

Q. I have applied to graduate, but I changed my major (but NOT my B.A. or B.S. degree.  Do I need to do anything?

A. You must fill out a change of major form and turn it into the main advising office.  You DO NOT need to file a new degree application.

Q. What if I want to remove my application for graduation?

A. Please email the Degree Certification Officer to be removed from the applicant list.  The Degree Certification Officer's contact information can be found here.

Q. What if I want to move my application for graduation to another term?

A. Please fill out a new paper degree application form and put "May to August" or "August to December" etc., at the top of the form and turn it into the main advising office.

 

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